Materials Management
Purchasing
Automates entire purchasing process for all supplies and equipment focusing on the patients needs in a streamlined efficient process.
Accessing on-line, up to the minute information on:
- Vendors
- Contracts
- Items
- Prices
- Quantities
- Department Budget Tracking
Compose Purchase Orders, then transmit directly to vendors using standard ANSI X.12, EDI capabilities, or system fax capabilities and soon e-Commerce.
Unlimited Customized PO types tailored to your hospital unique needs in receiving and accounting
Total Supply Chain Management
- One click to add a one time vendor.
- Add non-file item to a purchase order and the IMF at the same time.
- View a picture of the item in numerous programs.
- Super Lookup drills down to find an item with minimal information.
- Unlimited PO types customize the way you do business.
- i.Pac- Intuitive Procession Application logic. Work flow technology built into all applications that monitors your business process.
Contract System
- Contract prices updated by GPO and vender utilizing 832 transaction set.
- System automatically notifies when contracts near termination date.
EDI
Direct to the vendor EDI software to transmit, acknowledge and invoice match orders.
Transaction sets supported:
- 810 invoice
- 820 payment order / remittance advice
- 821 credit / debit
- 832 price / sales catalog
- 836 contract award
- 840 request for quotation
- 850 purchase order
- 855 PO acknowledgement
- 856 ship notice
Currently working on the next EDI generation - E-Commerce.
Returned Goods
- Code, credit and track returns right through the invoice matching process.
- Track repairs to the vendor.
- System supports Microsoft Outlook e-mail program.
- Prompt the next person in the signiture approval process by simply starting the requisition process.
Department Budget Tracking
- Track department budgets before placing the order.
- Track usuage and purchase dollars through purchase order entry, cart issues, and department transfers with flexible monthly percentages or dollar amounts by department.
- Immediate budget adjustment, departments can match thier budget before receipt.
- Flags purchasing before releasing a purchase order.
- Tracks actual expenditures and projects yearly budgets based on monthly trends.
Asset Tracking
- Flexibility of PO types let you to track assets, capital expenditures and projects.
- Just start the process i.Pac does the rest.
Track Hazardous Materials
- Unlimited number of sub-class types can be entered for tracking,reporting, and location item.
Latex Containing Products
- Any products that need special user warnings including MSDS reports can be made available through the system.
Automation of Receiving
Receivers access on-line, up to the minute information on Purchase Orders.
- One key stroke receiving
- Unit of issue receiving
- Partial receiving
- Over Receiving
- Unlimited comments viewable throughout the system.
- An immediate, electronic on-line real time update of goods received, increasing inventory and alerting departments that goods are available for use.
- An improved backorder system that informs purchasing and tracks vendor performance.
- Inquiry that allows receiver to look up details of delivery without a packing slip and find the PO.
- Data entry program for Equipment Tracking, Safe Medical Devices, dated materials, asset tracking and capital depreciation.
Inquiry Capabilies
- EHS provides custom inquiry capabilities for all users on the system.
- Regardless of any user's job clicking on Inquiry in any data entry program can access any system inquiry or report.
- Inquiries drill down to the detail level including comments by receiving, purchasing, invoice matching and AP clerks.
Inventory Management and Point of Use
EHS's Materials Resource Management Software
- Offers Economic Order Quantity (EOQ), which indicates what to order based on order cost, carrying cost and distribution days.
- Offers Just In Time (JIT) and Stockless Inventory Systems and Par Level inventories.
- Provides control of inventory, cart par level comparisons for non-stock and exchange cart items, tracks inventory turns and identifies obsolescence.
- Scan-n-Count™ interfaces with nationally approved bar code systems and electronically communicates with vendors for ordering, stock status and backorder information.
- Maintains accurate re-order points, minimums and maximums allowing advance planning for usage trends automatically.
- Allows for routine storeroom catalog generation and taking physical inventory.
- Classifies items as ABC. ABC analysis helps us in re-ordering, evaluation of inventory and minimizing investment.
- Minimizes stockouts and tracks backorders not only from vendors but also from storeroom to other departments.
- Participates in vendors' consignment programs reducing investment, identifying substitute items and accommodating inventory off-site if necessary.
- Identifies patient charge items, tracks lost charges and identifies unauthorized reductions in inventory.
- Produces daily re-order advice report by item and vendor for buyers. This saves time and offers a systematic approach to making the best buy.
- System supports Reusables, consignments, stock, non-stock and direct charge items.
- The Inventory Optimizer: automatic recalculation of reorder points by location.
Usage Reports
- Flexible Crystal reports that graphically show usage by item. Supports stock, non-stock, department, and location.
- Print color graphs in 14 graphic formats.
- Drill down to monthly, yearly or 5 year usage by item by department with a mouse click.
